Office Manager & Executive Administrative Assistant

POSITION TITLE: Office Manager & Executive Administrative Assistant

LOCATION: Hackensack, NJ

REPORTS TO: VP, Scientific Innovation

DUTIES AND RESPONSIBILITIES

  • Provide administrative support for Management team
  • Assume front desk responsibilities; greet visitors, answer phones, route calls, and take messages
  • Provide support in scheduling meetings, coordinating conference calls and handling travel arrangements when needed
  • Participate in and manage special projects as required
  • Maintain appropriate interpersonal relationships with employees, consultants, physicians, vendors and clients (both U.S. and International)
  • Compose professional correspondence and e-mails
  • Establish and maintain filing system
  • Assist with document generation, approval and filing
  • Maintain office equipment; coordinate needs of facility and trouble shoot when problems arise
  • Order office and break room supplies
  • Distribute incoming mail and prepare outgoing mail
  • Assure discreet handling of all business and confidential information
  • Other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES

  • Demonstrated excellent written and oral communication skills
  • Demonstrated ability to work independently and as a team
  • Strong organizational and multi-tasking skills
  • Strong proficiency with Microsoft Office applications including Word, Excel, PowerPoint, Outlook
  • Knowledge of general office equipment, computers, copiers, scanners and telephone system
  • Sensitivity to the needs of persons with cancer
  • Ability and willingness to work cooperatively with others
  • High degree of discretion dealing with confidential information
  • Ability to prioritize

EDUCATION AND EXPERIENCE

  • Must have a Bachelor’s degree
  • At least one year of general administrative experience and manager/executive support is required
  • At least one year of office management experience is required
  • Experience working for a publicly held company preferred
  • Experience performing work for a variety of managers and departments

PHYSICAL DEMANDS AND WORK ENVIRONMENT

  • Ability to lift and move packages weighing up to 30 pounds
  • Must be able to sit for long periods of time using a computer
  • Typical office environment in a multi-level facility

This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary.

WE OFFER

  • Competitive compensation and benefits
  • Committed team environment
  • Daily interaction with the world’s leading experts in cancer treatment

APPLY NOW

Send application and resume to [email protected]. Resumes will not be accepted without the completed application.

Champions Oncology - Specializing in | Personalized Cancer Therapy | Translational Oncology Solutions | Oncology drug development | Oncology drug discovery | Translational oncology | Translation oncology research | Predictive oncology | Patient-derived xenograft model | Tumorgrafts | Alternative/new cancer treatment | Anticancer therapies | Personalized cancer treatment | Personalized cancer therapy | Personalized oncology